The Lab OS® Sample DB is a central database system to manage samples and their related processes

Beside sample basic information like the sample ID and the storage position, several user defined information can be stored. Depending on your individual requirements it may be logistic papers, process information, patient information or any other data. Your storage location structure can be configured individually. Even the history of the storage is documented and formerly stored information is archived. The Lab OS® Sample DB Explorer is specialized on the management of sample storage and can be easily customized and integrated in existing LIMS, KIS, HIS.


Application Field: Management


Lab OS® Sample DB Explorer module helps you to manage your samples in your office. It has comprehensive data handling functionalities to search, manipulate or move the samples


Lab OS® Sample DB Explorer is optimized to handle your sample related data convenient and save. It ist fully integrated with other Lab OS® modules and provides a comprehensive sample management solution.

Optimized for easy time-effective data management

The GUI is optimized for ease of use and to handle your data in a convenient and time effective way.

External Systems and Instruments

Lab OS abstracts external data systems (LIS, HIS, other database..) as well as Instruments in an internal communication layer. Data Integration is possible as long as the others provide interfaces. Lab OS® itself provides a high level web services based interface.

Multi-Layer Architecture

Lab OS® has a multi-layer architecture consisting

  • a database server at the core,
  • different server to access the instruments or other systems and to provide the data to
  • native clients and where necessary and sensible
  • browser-based clients

Database Server

Lab OS® recommends the use of Microsoft SQL Server as database management system. The main database contains all the sample based data. Other connected databases for usermanagement and workflow management.

For small but high quality repositories Lab OS provides a solution without any external database, using a SQLite backbone.


Lab OS® is an ID based system and therefore supports almost every barcode scanner (HID) or RFID Scanner (125kHz/13,86MHz). 2D Rack scanner are supported and fully integrated by different manufacturer. Barcode printing is possible with every Printer providing a printer driver for the Windows system. The Barcode lables (formats/types) can be easily configured for the system.

System Requirements

The starting point can be a state-of-the-art office computer. As Lab OS® is a highly scalable system, the system requirements depend on your operational requirements: no. of sample, no. of persons to access the system...Please ask us to get more information.

Network configurations

Lab OS® can be configured to run in many different szenarios, from a single PC solution, over intra net networks up to multi-site use via VPN or partly internet. It depends on your needs. Please ask for a concrete plan for your needs.


Lab OS® contains a comprehensive reporting mechanism, providing (electronical signed) PDF reports in all parts of the system. An Audit trail is maintained and available for every action on the data.



  •   User friendly storage management
  •   FDA 21 CFR Part 11 compliance
  •   Developed and tested according GAMP (ISO 62304, IEC 62366, ISO 13485)
  •   Documentation according GMP
  •   User-defined storage structures/layouts
  •   Comprehensive storage level access rights
  •   Barcode scanner and RFID support
  •   User-defined sample data templates
  •   Visualisation of storage locations and containers
  •   Single/Multiple Sample check in/out
  •   Single/Multiple sample data modification
  •   Comprehensive reporting PDF
  •   Comprehensive data Exports PDF/CSV
  •   Multiple IDs possible
  •   User access rights management (roles/functions/storage levels)
  •   Windows based systems
  •   Multi-site/multi database suppor
  •   2D Flatbed scanner support
  •   Scheduled Email Reporting
  •   Lab OS Web Access /Customer requests
  •   Electronic signatures
  •   "Four eyes check" feature by electronic signatures
  •   Sample based temperature logging and monitoring
  • Download Factsheet Lab OS Sample DB Explorer



Getting the right starting point

Lab OS® is flexible and configurable to your needs. Choosing the right starting edition will help you start faster. It depends on many factors: the size of project, the need to use SOPs and quality docs, the need to integrate hardware components...

We can help you!

How long does it take to get started?

In general a simple installation is done in a day. With some additional starting trainings you can try to start the same days. Of course additional adaption to your process in not done within hours.

Is it possible to handle the data of many selected samples the same time?

Yes. It is possible to update or manipulate data items of many samples at the same time. Nevertheless it is always ensured, that your data change tracking (Audit trail) is up to date.

Do I have to validate my system?

In general yes, if you are working in regulatory field. You have to validate the system with your process conditions/environments. But Lab OS is designed according ISO 13485/FDA 21 CFR 820, i.e. we can provide all the documents you need to validate it. soventec has much experience in this field and can help you to go live fast and safe.

Can I integrate my existig barcode scanners?

Generally yes. It depends on the type of your hardware.

Can I integrate my lab devices?

Yes, as long as there is a possibility to access the data via an supplier defined interface.

Is it possible to get a demo

Yes, we can give you a online or on-site live presentation. Temporary test licenses are also available.

 Dok.-Version: 4.0.2130801

Dok.-Version: 4.0.1827401


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